I am a registered sole trader (Kate Nascimento trading as KN Editorial) based in the United Kingdom, offering copyediting and proofreading services. My client base is worldwide.
If you are asked to provide information, it will only be used in ways stated in this policy.
Why do I collect data from you?
I collect and use certain information about you in order to:
- respond to your requests for information (e.g. a quote for editorial services)
- allow me to contact you while an editing project is ongoing
What information do I collect from you?
I collect the following information:
- email address
- contact postal address
- information pertinent to your enquiry (e.g. word count, nature of project, etc.)
How do I use your data?
The data I collect is used as follows:
- For my own accounting purposes (so that I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.
- To contact you in response to your enquiry, quote, or booking.
- To record your agreement to the terms and conditions of my editorial services.
I will never use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website).
How do I collect your personal data?
I collect and store minimal information via the following forms:
- Contact form (via WordPress)
- Email (via Googlemail)
I will never transfer or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.
How do I store your personal data?
The information I collect is stored on the following data servers:
DATA SERVERS IN THE UNITED STATES
- Microsoft and Google’s servers are based in the US but are registered with the EU–US Privacy Shield.
How long do I keep your data for?
As many clients are likely to work with me more than once, I do not delete data unless specifically requested to do so.
- HMRC requires me to keep records for ‘at least 5 years after the 31 January submission deadline of the relevant tax year’. See ‘How long to keep your records‘.
- Please ask if you want me to delete or amend your records. As long as I’m complying with HMRC’s legal requirements, I’ll action your request immediately.
With whom is your data shared?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.
What are your data protection rights?
I want to make sure you that you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request copies of your personal data. I have the right to charge you a small fee for this service.
The right to rectification – You have the right to request that I correct any information you believe is inaccurate. You also have the right to request that I complete any information I hold about you that you believe is incomplete.
The right to erasure – You have the right to request that I erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that I restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to me processing your personal data, under certain conditions.
The right to data portability – You have the right to request that I transfer the data that I have collected to another organisation, or directly to you, under certain conditions.
If you make a request in relation to one of these rights, I have one month to respond to you. If you would like to do so, please contact me at my email: firstname.lastname@example.org
How to contact me
How to contact the appropriate authority
If you feel that I haven’t addressed your concern in a satisfactory manner and want to make a complaint, you can contact the UK Information Commissioner’s Office.
Helpline: 0303 123 1113